OpenCraft: Executive Assistant

OpenCraft: Executive Assistant


Headquarters: Berlin, Germany


OpenCraft is looking for an Executive Assistant. We are a remote company, a team of ten developers working remotely from Europe, North America, Asia and Australia – so you would be able to work remotely from where you want, as long as you have a good internet connexion. : ) As an Executive Assistant you would work directly with the CEO, the CTO, and other team members to assist in the day to day management process and handling of clients.  
This is a long-term position, preferably full time, but part time would also be considered.
We are an open source development studio, specialized in online courses (MOOC) and working on the free software project Open edX, used by many universities and companies to run online courses. See, or for examples of Open edX instances.
We are proud of producing quality work which actually matters – without the project, many wouldn’t be able to access the education materials MOOC freely provide. We also like to be part of a movement imagining the future of education. And because we work on open source projects, we don’t just work for our clients, but also for the project’s community or students and teachers, as a whole.
You would arrive at a critical moment, as we scale up to handle a strong growth. Our clients list/references include several Harvard schools, edX themselves, the French government, NGOs, McKinsey, and many universities and companies creating courses with it.
  • Writing, editing and management of materials such as communications, presentations, quotes, reports – including deciding on or recommending content.
  • Client and community relations, research and outreach
  • Task tracking and follow-ups
  • Travel arrangements, calendar management, meeting coordination and note taking
  • Invoice management and reconciliation
  • Ad hoc duties as assigned
Basic requirements:
  • “Can do” attitude, affinity with learning and ability to sort out any situation
  • Strong organizational and task management skills in English
  • Strong empathy and expert social skills
  • Ability to work both independently, as well as to play a leadership role in building a cohesive team
  • Excellent written and verbal communication skills
  • Very detail oriented and highly accountable
  • Administrative experience
  • Proficiency with computers – even geeky tools don’t scare you
Optional requirements (would be nice, but not mandatory):
  • Background in the education or academic sectors
  • Fluent in German or French
  • Experience with contributing to free software projects, and communicating within a free software community (though not necessarily in technical roles – contributing articles on Wikipedia, or organizing events count, too!)

To apply: To apply, please send an email to with:

1) A short explanation of why the role interests you (no formal cover letter, please 🙂 ).
2) Your resume (or a link to an online resume like LinkedIn).
3) An example of your problem-solving capabilities in action – what situation are you the most proud of?
4) A list of community contributions or volunteering you have made, preferably to third-party projects. (Include links.)

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